AI agents automate leasing, rent collection, maintenance dispatch and compliance.
WHY AUTOMATION FITS PROPERTY MANAGEMENT
Every lease is onboarded the same way, every rent is reconciled against the same account, every ticket follows the same route to a contractor and every inspection ends in the same certificate. Choosing a tenant and the work on site stay with people; the onboarding, reconciling, routing and certifying around them is repetitive and still done by hand.
Our AI agents take over that work end-to-end, inside your property management system, accounting, contractor and tenant portals.
WHAT WE DO FOR PROPERTY MANAGEMENT
Agents chase certificates and rent. Your team looks after tenants.
AI agents collect safety certificates, track expiry dates and inspection schedules, and follow up on missing documents. Your team gets organized records and clear alerts when action is needed, with more time to focus on building safety.
Source: Eurostat, prc_hicp_aind (CP043, CP041), 2025
AI agents triage tickets from web, email, phone and app, route each one to the right contractor and follow up until it is closed. Your team keeps up with a growing portfolio, and tenants get faster answers.
AI agents send rent invoices, match payments and follow up on overdue balances, flagging disputes for your team. Handle a growing portfolio with less manual work and a clear view of what's paid and what's outstanding.
* Our fastest go-live. Timelines depend on the complexity of the project and its processes.
INSIDE A PROPERTY MANAGEMENT ORGANIZATION
We don't deploy generic software. We design AI agents around the processes, tools and people of each function. Click any department to explore.
Tenant Onboarding & Leasing
AI agents run tenant screening, lease generation, move-in coordination and renewals — so leasing teams spend time on relationships, not document chasing.
Rent Collection & Arrears
AI agents bill rent, reconcile payments, detect arrears and run dunning — so cash collection scales without growing the receivables team.
Tenant Service & Communications
AI agents triage tickets, draft responses and run multi-channel comms — so tenant service scales without burning out the team.
Maintenance & Facilities Management
AI agents triage work orders, dispatch contractors and run HVAC / energy / security operations — so buildings run cleaner, safer and more efficient.
Contractor & Vendor Management
AI agents source contractors, score performance and process invoices — so vendor management scales with the portfolio.
Inspections & Building Audits
AI agents schedule inspections, track defects and surface capex priorities — so building integrity stays high and surprises stay low.
Vacancy & Letting
AI agents market vacancies, qualify leads and shrink time-to-let — so vacancy rates drop and rental income holds.
Energy & ESG / CSRD Reporting
AI agents track energy, compute emissions and assemble CSRD/ESRS disclosures — so ESG stops being a yearly fire drill.
Asset & Portfolio Performance
AI agents track NOI, model performance and generate owner reporting — so asset managers spend time on strategy, not data wrangling.
Property Accounting & Service Charges
AI agents reconcile service charges, maintain tenant ledgers and prepare audit-ready files — so property accounting scales with the portfolio.
Compliance, Legal & Safety
AI agents track safety certificates, monitor tenant-law compliance and manage legal disputes — so the operator stays inside the law and out of court.
Data, Tech & Tenant Portals
AI agents run the PMS, tenant portals, IoT integrations and data security — so tech supports the portfolio at scale and tenants self-serve.
AGENT IN ACTION
Detects missed payments in real time, scores arrears by risk, and triggers the right escalation workflow: dunning notices, payment plans or legal handoff.
A person approves every escalation tier and resolves disputed arrears. The agent proposes, drafts and tracks. It never sends a legal notice unsupervised.
Rent collection scales with the portfolio instead of the receivables team. Every account is triaged the same day it goes past due.
Detects missed payments in real time, scores arrears by risk, and triggers the right escalation workflow: dunning notices, payment plans or legal handoff.
A person approves every escalation tier and resolves disputed arrears. The agent proposes, drafts and tracks. It never sends a legal notice unsupervised.
Rent collection scales with the portfolio instead of the receivables team. Every account is triaged the same day it goes past due.
Agents run inside your infrastructure, on-prem, private cloud or hybrid. No tenant data leaves your PMS without your approval. No dependency on us: it runs on infrastructure you control. The agent is yours to run, permanently.
You pay for the process automated, not consulting hours. If a process proves non-automatable, a voucher covers the next one.
Our fastest projects go live from 12 weeks; the plan for yours comes out of discovery, because it depends on the process and the systems it touches. Payback within one year for the large majority of projects.
PROPERTY MANAGEMENT FAQ
Honest answers to the questions every Head of Operations, Asset Manager or CTO has before going to production.
Agents run entirely inside your environment — on-prem, private cloud or your own hybrid setup. Tenant data, leases and payment details stay in your environment by default. We integrate via APIs your team already controls.
Where agents run and who holds access →We integrate with what you run today — your property management system, tenant portal and accounting stack — through their standard interfaces. No rip-and-replace, no parallel system to maintain.
How we integrate with each system →Uncertain cases are escalated to your team with full context — the agent proposes an action, a human decides. Every decision is logged and feeds back into the agent's behavior.
The agents are yours to run, permanently. They are built in your environment, on your cloud, and on fixed-price projects the source code and configuration are handed over to you. If we part ways, everything keeps running.
Who owns the agent →Our fastest projects go live from 12 weeks; the plan for yours comes out of discovery, because it depends on the process and the systems it touches. Payback within one year for the large majority of projects — and pricing is fixed per process, not per consulting hour.
How long it takes →
Book a 30-minute meeting with our team and discover what AI automation can do for your specific workflows.
